The National Historical Publications and Records Commission has awarded the Alabama Department of Archives and History funds to launch an initiative to increase institutional capacity for managing, preserving, and providing access to permanent electronic records.

This collaborative three-year project with the governor’s office will develop process workflow which will then be utilized to create a mature model for collaboration between the ADAH and other Alabama state agencies on the management and preservation of electronic records. Our efforts will create a model that similarly staffed state archives and others throughout the archival community can implement to find new ways to manage the flow of archival records from agency to archives.

Announcements

• ADAH Launches NEW Preservica Website Showcasing Gubernatorial Records

  As part of the NHPRC grant project, ADAH has already processed and preserved 3,590 born-digital office files of the Governor Bob Riley (2003-2011) administration. Over 3,200 of these files will be accessible to researchers anywhere in the world via ADAH’s new Preservica website at adah.access.preservica.com.

  Throughout 2018, ADAH will work to process, preserve, and make accessible special formats present in the Governor Riley electronic records. This includes 765 videos; 3,252 emails; and 231,993 photos. ADAH looks forward to releasing additional records online soon.

Documentation

• "Weeding Decisions for a High Volume Digital Photo Transfer"
• "Records Management Guide: Alabama Office of the Governor's Communications Office"

Presentations

• BPE Conference - November 2017
• Society of American Archivists Conference - 28 July 2017
• Southern Archivists Conference - 14 September 2018

Preservica Website

• View available electronic records collections at adah.access.preservica.com.